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Board of Directors
 
 
 
Finance Committee Meeting
 
Meeting Date / Time:
Thursday, July 18, 2015
10:30 am

Meeting Location:
530 O'Hara Ave
Oakley, CA 9456

 
Outreach-Public Education Committee Meeting
 
Meeting Date / Time:
Monday, July 20, 2015
7:00 pm

Meeting Location:
530 O'Hara Ave
Oakley, CA 9456


Oakley, CA 9456

 

 
 
Board of Directors
 
 
Regular Board Meeting
 
Meeting Date / Time:
Monday, July 6, 2015
6:30 pm

Meeting Location:
3231 Main Street
Oakley, CA 94561

 

 

05/04/2015 - Board of directors meeting

workshop powerpoint presentationS:

BOD Workshop Presentations

06/03/2015 - New safety tips under DIvisions and Bureaus / Prevention

 

April 27, 2015

Re:   Certificate of Result for: EECFPD Ballot Proceeding (TBI Election 3031501)

Ballot concluded at 4:55PM., April27, 2015

Dear Mr. Henderson:

TrueBallot, Inc. was appointed Impartial Balloting Agency to administer the conduct of the ballot with respect to the Fire Response and Prevention Assessment. The ballot was tabulated on April 27, 2015.

The ballot and materials were approved as to form. A total of 38529 ballots were sent to eligible parcel owners on March 13, 2015.  Of these, 69 were consolidated ballots sent to holders of more than 10 parcels; all others were one ballot per parcel.  Because two large entities who initially received consolidated ballots requested individual parcel ballots during the open election person, 50 additional ballots were added during the election period. 1781 ballots were returned to TrueBallot as undeliverable. Undeliverables were updated daily during the open election period.

A total of 41 reprints were sent to 37 unique parcel owners at the parcel owners' request. The balloting period was from March 13, 2015 to April 27, 2015 at 10:20AM.  The United States Post Office in Brentwood, CA acted as Depositor for receipt of all ballots. TrueBallot, Inc. was authorized to act as Coordinator during the balloting period to mail duplicate ballots to any eligible voter on authorized request for a duplicate ballot and to keep a record of all duplicate ballots mailed.

TrueBallot retrieved the ballots from the post office on three occasions during the open election period, and secured the ballots for the count date. The count was conducted at Oakley City Hall, 3231 Main Street, Oaldey, CA.

Of the ballots mailed to eligible parcel owners, 9840 ballot receipts were registered against the list of eligible parcel owners, and any ineligible ballots were removed.  538 ballots were declared ineligible because the ballot receipt contained no signature. One parcel owner returned two ballots for the same property; as they were both voted the same way, one ballot was accepted and the other was rejected. Three envelopes contained no voting credentials at all and were not counted. One envelope was signed on the outside, but contained no signature in the appropriate location, and was not counted. After these removals, all envelopes were opened, and 345 were found to contain "absentions" - i.e. there was a ballot receipt but no ballot. After these envelopes were accounted for, 9495 ballot were found and counted.

After the ballots were registered, TrueBallot, Inc., opened the envelopes, optically imaged the ballots and processed them to tabulate the data. Rules were applied to the data so as to remove void data from the tally. A detailed audit was performed on the computer's count, and the ballot count was corrected as needed.

The results of the ballot are herewith certified and are attached hereto.

It is our opinion as Impartial Balloting Agency that the results of the balloting are true and accurate, the ballots were properly counted, and rigid safeguards were maintained to protect the secrecy of the ballot. At the conclusion of the counting, all ballots and material were placed in appropriate containers, sealed and delivered to the city. A CD-ROM with all of the ballot data and ballot images was delivered along with the ballot materials.

Respectfully submitted, TrueBallot, Inc.

By: Kenneth Mostem,

Vice President for Western US Operations